Body
Include a Teams link in an Outlook meeting invite
- Open a meeting invite in Outlook, select the desired date and time, and add attendees
- If using Outlook online through microsoft365.com:
- From the drop down labeled Add online meeting select Teams meeting
- Once the meeting is saved, a Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Join Teams meeting”
- Save and send the meeting invite to participants
- If using Outlook desktop app:
- Select Join Teams Meeting
- A Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Microsoft Teams Meeting”
- Save and Send the meeting invite to participants
Join and participate in a Teams meeting
- Join a Teams meeting
- A few minutes prior to the start of the meeting, select “Join Microsoft Teams Meeting” in the meeting invite
- Microsoft Teams app will open and display “Choose your audio and video settings for Meeting now”. Select “Join now”.
- Basic functionality in a Teams meeting
- Audio and video options
- Once you have joined the meeting, an options bar will be presented. Mouse over the icon and name will display.
- These icons are to turn on and off video and audio, share your screen, and more
- If there are more than two people on the call, it is a common best practice to mute your microphone, unless you are speaking
- Sharing your desktop
- To share your desktop, select the “Sharing” icon
- Please note: any participant in a Teams meeting has the ability to Share their desktop. It is not limited to the meeting host.
- Teams will allow you to select what you want to share: the full desktop or a specific window.
- Once the selection is made, a red highlighted frame will appear around you screen and users
- on the call will be able to view your display
- To stop sharing, select “Stop presenting” from the navigation bar at the top of the screen
