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Summary
This article guides you through sharing a calendar, folder, or contacts in Outlook. See Microsoft’s official guidance: Share calendar and contacts (Microsoft Learn).
Content
Share a Calendar
- Open Calendar in Outlook.
- In the top-right corner of Outlook, click Share.
Click a calendar to share from the Share menu in Outlook.
- Click Add.
Click Add to add users.
- In the Add Users window, search for a person, select the correct contact, and click Add. Then click OK.
Search for and select user to add to share calendar.
- Choose a Permission Level and click OK.
Confirm calendar sharing permissions and select OK.
Share a Folder
- Right click on the folder you'd like to share and click Properties.
Rick-click an email folder and select Properties
- Navigate to the Permissions tab and click Add.
Click Add to add users.
- In the Add Users window, search for a person, select the correct contact, and click Add. Then click OK.
Search for and select user to add to share calendar.
- Set Permissions and click OK.
Select permission level.
Share a Contact
- Go to Contacts in Outlook.
- At the top of Outlook, click on Share Contacts and click on Share Contacts again from the drop down menu.
Click Share Contacts.
- Type in the email address of the person who you would like to share the contact with.
Enter recipient email address.
- Send the invitation. Once sent, the person will receive an invitation to access the shared contact. They may need to accept the invitation to view or edit the contacts.
Open and Use Shared Calendar, Folder, or Contact
Please review Microsoft's support guide for detailed instructions - Open and Use Shared Calendar, Folder, or Contact.
Troubleshooting
- If the other person can’t see the folder, confirm you shared the correct folder and selected the intended permission level.
- Changes can take a short time to appear. If needed, close and reopen Outlook.
- For detailed scenarios, see: Microsoft Learn: Share calendar and contacts.
Additional Resources
Related Microsoft Articles