How to Post Campus Notices

Summary

Campus Notices are published live to the website each night. They are also shared with faculty and staff through the Central Today email, which is distributed twice a week — on Tuesdays and Thursdays at 8:30 a.m.

Campus Notices published before 8:30 a.m. will be included in the corresponding Central Today email. Please note that space in the email is limited, so not every event or notice will appear directly in the message. However, each edition of Central Today includes a link to view all current events and notices online.

Steps

 

Step 1:

Navigation to: About → Media Resources → News → Campus Notice

 

Step 2

Make sure you create your Campus Notice (CN) within the correct folder. Campus Notices are organized by year and month.

Example:If you are creating a Campus Notice for October 2025, navigate to the following folders:

2025 › 10

 

Step 3

Before proceeding, confirm that you are in the correct folder by checking the folder path displayed at the top left of the main window (as shown in the screenshot).

 

Step 4

To create the campus notice, click on “Add Content” button in the top left of the screen.

 

Step 5

Click on “Campus Notice” from the list of assets listed in the fly out window to open the form used to create the Campus Notice

 

Step 6

Make sure the “Include Components” check box is selected. This enables the components section, allowing you to enter and format the content for your notice.

 

The following screenshots will guide you through each field and the available publishing options for creating a Campus Notice.

Step 7

Placement Folder

• This is a required field.
• Ensure that the selected folder corresponds to the correct month and year for your notice. By default, your Campus Notice will be created in the folder you were in when you clicked “Add Content.”
• If the folder shown does not match the month in which you intend to publish your notice, update this field to display the correct folder, by clicking on the field, and selecting the correct location (year > folder #)

Title

• The Title field determines the URL for your Campus Notice.
When possible, avoid using special characters or punctuation in the title.

Include Components

• This field is optional, but it must be checked if you want to add text to the body of your Campus Notice. Always ensure that this option is selected before proceeding.

Disclaimer / I Agree


• This check box is required. Please read the disclaimer carefully and confirm that your post aligns with the purpose and goals described. If it does, check the “I Agree” box to continue.

 

Step 8

Post Date

• This field is required.
• The Post Date determines when the Campus Notice will be published on the live website.
• Keep in mind that some Campus Notices are also included in the Central Today email, which is sent to all faculty and staff twice a week — on Tuesdays and Thursdays. The email features the 10 most recent notices and includes a link directing readers to the full list of Campus Notices on the website.

Type

• This is a required field.
• Campus Notices are organized into categories for easier navigation and filtering.
• Select the category that best fits the topic of your notice.

Keywords

• This field is optional.
• Adding keywords can help the internal search engine surface your notice more effectively. Separate multiple keywords with commas (for example: event, music, student activities).

 

Step 9

Component >Type

• This field is required
• The WYSIWYG component is the only component available in campus notices. WYSIWYG provides the text box, and tools to compose, edit and publish the content of your Campus Notice

 

Step 10

Rail Components > Contact Type

• This is a required field
• The default setting is “Shared Contact.” This field controls the contact information that is displayed on the left hand of Campus Notice. If a “Rail Contact” has not yet been created for your contact info, you are best leaving the default, or switching to “Manual” which provides you with the options of defining your own contact information to display.

Rail Components > Rail Contact

• This field is required when “Contact Type” is set to “Shared Contact”
• This field allows you to select the contact file to be used to display contact information on the left hand of the Campus Notice.
• This field is optional when “Contact Type” is set to “Manual”
•  When “Contact Type is set to “Manual”, the field is replaced with a series of fields for custom contact information, and all fields are optional