Schedule Meeting in Outlook Using Teams for Users Not Members of Team (via Teams Chat)

Schedule and Join Meetings in Microsoft Teams Chat using Outlook


  • In Outlook, navigate to your Calendar
  • On the Home tab of the Ribbon, click ‘New Teams Meeting’

Ribbon Clip

  • Add a Title
  • Add Required and Optional invitees
  • Set Start/End time options including recurrence as needed
  • Use the Scheduling Assistant to determine participant availability and adjust Date/Time as needed
  • Leave the Location as ‘Microsoft Teams Meeting’ (this will start the meeting in Teams Chat instead of within a Team)
  • When complete, click ‘Send’


  • Each invited participant will get a meeting added to their personal calendar
  • At meeting time, open the appointment and click the link ‘Join Microsoft Teams Meeting’
  • Follow the prompts to open Teams on the web or download the app if you do not already have it installed (installation is quick!)
  • If you are prompted to log in, use for your email address (replace username with your own username – the one you use to log in to your computer each day) and your CWU password
  • Click ‘Join Now’


  • The tool bar will open with all your options; click the ellipsis for even more options

Teams Meeting Toolbar Clip

  • If the toolbar disappears, simply move your mouse on the screen and it will reappear
  • To leave or end the meeting, click the red phone to ‘hang up’
  • Hover over any icon for a description


To learn more about using Teams, click ‘Help’ at the bottom of the blue, left navigation bar in Teams. Review Topics and Training to read and see short videos on all functionalit

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Article ID: 100607
Tue 3/10/20 4:35 PM
Mon 10/3/22 12:28 PM