Using Teams for Meetings

Include a Teams link in an Outlook meeting invite

  • Open a meeting invite in Outlook, select the desired date and time, and add attendees
  • If using Outlook online through Office.com:
    • From the drop down labeled Add online meeting select Teams meeting
    • Once the meeting is saved, a Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Join Teams meeting”
    • Save and send the meeting invite to participants

       
  • If using Outlook desktop app:
    • Select Join Teams Meeting
    • A Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Microsoft Teams Meeting”
    • Save and Send the meeting invite to participants

Join and participate in a Teams meeting

  • Join a Teams meeting
    • A few minutes prior to the start of the meeting, select “Join Microsoft Teams Meeting” in the meeting invite
    • Microsoft Teams app will open and display “Choose your audio and video settings for Meeting now”. Select “Join now”.
  • Basic functionality in a Teams meeting
    • Audio and video options
      • Once you have joined the meeting, an options bar will be presented. Mouse over the icon and name will display.
  • These icons are to turn on and off video and audio, share your screen, and more
  • If there are more than two people on the call, it is a common best practice to mute your microphone, unless you are speaking

 

  • Sharing your desktop
    • To share your desktop, select the “Sharing” icon
      • Please note: any participant in a Teams meeting has the ability to Share their desktop. It is not limited to the meeting host.
      • Teams will allow you to select what you want to share: the full desktop or a specific window.
      • Once the selection is made, a red highlighted frame will appear around you screen and users
      • on the call will be able to view your display
      • To stop sharing, select “Stop presenting” from the navigation bar at the top of the screen
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Details

Article ID: 101839
Created
Tue 3/17/20 5:02 PM
Modified
Fri 7/16/21 2:11 PM