Using Teams for Meetings

Include a Teams link in an Outlook meeting invite

• Open a meeting invite in Outlook, select the desired date and time, and add attendees
• If using Outlook online through microsoft365.com:
  • From the drop down labeled Add online meeting select Teams meeting
  • Once the meeting is saved, a Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Join Teams meeting”
  • Save and send the meeting invite to participants
    
     
• If using Outlook desktop app:
  • Select Join Teams Meeting
  • A Microsoft Teams link will be added to the body of the meeting invite and the meeting location will default to “Microsoft Teams Meeting”
  • Save and Send the meeting invite to participants
    

Join and participate in a Teams meeting

• Join a Teams meeting
  • A few minutes prior to the start of the meeting, select “Join Microsoft Teams Meeting” in the meeting invite
  • Microsoft Teams app will open and display “Choose your audio and video settings for Meeting now”. Select “Join now”.
• Basic functionality in a Teams meeting
  • Audio and video options
    • Once you have joined the meeting, an options bar will be presented. Mouse over the icon and name will display.
      

• These icons are to turn on and off video and audio, share your screen, and more
• If there are more than two people on the call, it is a common best practice to mute your microphone, unless you are speaking

• Sharing your desktop
  • To share your desktop, select the “Sharing” icon
    • Please note: any participant in a Teams meeting has the ability to Share their desktop. It is not limited to the meeting host.
      
    • Teams will allow you to select what you want to share: the full desktop or a specific window.
      
    • Once the selection is made, a red highlighted frame will appear around you screen and users
    • on the call will be able to view your display
    • To stop sharing, select “Stop presenting” from the navigation bar at the top of the screen