Creating Rules in Outlook 2016 and 365

Step One: Go to your Inbox.

Step Two: Right-click the email for which you want to apply a rule.

Step Three: Select Rules.

Step Four: Select Always Move Messages From/To:


Go to Create Rule for more options.

Step One: This will bring up the options window which will allow you to assign a rule for that particular type of email.

For more detailed instructions, please see below...

Step One: Click the File tab.

Step Two: Click Manage Rules & Alerts button.

Step Three: Click New Rule.

Step Four: Select the template that you want from the Stay Organized or Stay Up to Date list.

Step Five: Click an underlined (looks like a link) value. For example, if you click the people or public group link, the Address Book opens.

Step Six: Click Next.

Step Seven: Select the conditions that you want the messages to meet for the rule to apply.

Step Eight: Click an underlined (looks like a link) value for any condition that you added, and then specify the value,

Step Nine: Click Next.

Step Ten: Select the action that you want the rule to take when the specified conditions are met.

Step Eleven: Click an underlined value for any action that you added, and then specify the value.

Step Twelve: Click Next.

Step Thirteen: Select any exceptions to the rule, and then click Next.

Step Fourteen: Click an underlined value for any exception that you added, and then specify the value.

Step Fifteen: Click Next.

Step Sixteen: Enter a name.

Step Seventeen: Select the check boxes for the options you want.


  • If you want to run this rule on messages that already are in the Inbox, select the Run this rule now on messages already in “Inbox" check box.
  • The new rule is now automatically turned on. To turn off the rule, clear the Turn on this rule check box.
  • To apply this rule to all email accounts set up in Outlook, select the Create this rule on all accounts check box.

Step Eighteen: Click Finish.

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Article ID: 11128
Tue 2/9/16 2:25 PM
Tue 3/31/20 12:39 PM